• Executive Assistant

    Sausalito Chamber of Commerce
    Job Description
    Position: Executive Assistant - Reports directly to President/CEO
     
    Part-time Position: 20 – 35 hours per week
    Some Weekend & Evening Hours
    Hourly Wage: $20-$25 DOE

    Summary of Position: The Executive Assistant position is designed to report directly to, and assist the
    President/CEO in the daily office operations of the Sausalito Chamber of Commerce and Kiosk activities including, staffing, and stocking materials
     

    Office Administration

    • Answer phones and greet visitors as appropriate
    • Manage the Chamber meeting calendar including Committee Meetings, Board and Executive Committee meetings, Event Committee meetings, and for the President/CEO
    • Preparing documentation for Board and Executive Board Meetings
    • Provide Support to the Board of Directors as guided through the President/CEO
    • Responsible for office management functions such as ordering supplies, equipment maintenance, and room set up
    • Prepare various reports and spreadsheets as requested by the President/CEO
    • Coordinate special projects as assigned by the President/CEO
    • Review/Create drafts of various correspondence
    • Proofread all documents and reports prepared by the President/CEO as appropriate
    • Open and process incoming Mail appropriately
    • Organize office files, filing system, and supplies
     Bookkeeping & Chamber Master Database Administration
    • Maintaining Accts Receivable (deposits, invoicing & etc.) in QuickBooks
    • Maintaining Accts Payable
    • Reviewing Timesheet of 1099 Contractors (Kiosk staff) and ensuring they are paid on a timely basis
    • Making prompt and accurate bank deposits
    • Preparing books for month-end reconciliation, preempting problems and working through queries with the outside Bookkeeper
     

    Website/B2B/Graphics

    • Checking website is up to date (membership details & events calendar)
    • Preparing and sending weekly newsletter out promptly and accurately using Constant Contact
    • Graphics work on chamber events – MS Publisher & Canva knowledge helpful
    • Assist President/CEO with social media for Chamber
    • Assist in designing and layout of Chamber advertisements and publications

    Event Coordination

    • Assist in planning and logistics for all on-site and off-site organization events and meetings
    • Assess event objectives and determine most cost-effective means to deliver results
    • Analyze event schedule and develop short and long-term strategies for resources and communication
    • Maintain/Establish vendor relationships and preferred vendor pricing for all aspects of event planning specifically the Arts Festival Food booth and food procurement
     Qualifications/Skills Required
    • Clean Professional Appearance - Situation Appropriate
    • Ability to develop and maintain good relationships
    • Superb customer service skills
    • Professional and mature attitude
    • Demonstrated experience in event management
    • Demonstrated experience in sales
    • Demonstrated ability to develop and implement events strategy
    • Knowledge of Businesses in the community, the City of Sausalito and surrounding area
    • Clear verbal and written communication skills
    • Proficient with platforms such as MS Office, Canva, Google Suite, Social Media Platforms, Quickbooks knowledge a must.
     Knowledge / Skills / Abilities
    • Experience working in nonprofit setting (desired)
    • Must have a minimum of three (3) years of experience supporting an Executive-Level Professional or appropriate transferable experience
    • Demonstrated interest in the advancement of the business community and building key partnerships with community leaders, and local/ state agencies representatives
    • Excellent verbal and written communication skills
    • Proven initiative with high energy, and positive "can-do" attitude
    • Ability to work on multiple projects and function effectively both independently and as part of a team
    • Demonstrated success in event planning and management
    • Excellent internal and external customer service
    • Ability to develop and maintain good relationships
    • High proficiency (intermediate to advanced) in the use of Microsoft Office tools Word, Excel, PowerPoint and Publisher
    • Demonstrated proficiency with Facebook, LinkedIn, Google+, and ability to add, delete, and respond to messages on these platforms
    • Ability to travel as appropriate and work some evenings and weekends for Chamber events
    Contact Information