Administrative Assistant Position - Part-Time (24 hours/week)
Call of the Sea (COTS) announces the recruitment of an Administrative Assistant for this nonprofit
organization. The new position will report directly to the COTS CEO.
COTS is a private 501(c)(3) non-profit organization located in Sausalito, CA. COTS’s mission is to
provide inclusive and equitable access to on the water science-based educational programs that foster
the connection to watersheds, ocean environments & nautical heritage. Our vision is to empower
generations of students of all ages and backgrounds to become environmental stewards and transform
their world through on-the-water field experiences.
Call of the Sea was founded in 1985 to provide Bay Area youth an opportunity to sail traditionally
rigged vessels and to learn about the marine environment, as well as maritime history, inspiring them
to learn about themselves and become stewards of the sea and earth.
In 2004, COTS acquired the 82' schooner Seaward, and continues to operate Seaward. Then,
beginning in 2012, the nonprofit Educational Tall Ship Inc. (ETS) began constructing a 132' wooden
brigantine tall ship named Matthew Turner in Sausalito to serve as a floating classroom and extend
educational capacity to serve the Northern California community. Matthew Turner was constructed
using sustainably-sourced lumber, plus the labor of more than 600 community volunteers
contributing over 200,000 hours. In 2015, ETS merged with COTS. Matthew Turner was then
launched in 2017 with more than 3,000 community members in attendance. She received her US
Coast Guard operating license in 2020.
Since 2004, Call of the Sea has served an average of 5,000 students per year, and also provided
educational community sailing experiences for the general public. With the addition of Matthew
Turner, COTS’s capacity is poised to more than double.
See https://callofthesea.org for more information.
The Administrative Assistant Position
The Administrative Assistant helps coordinate COTS’s day-to-day administrative and human
resources activities. This important staff member is expected to interact with COTS’s staff,
contractors, vendors, volunteers, and members of the community. He or she will bring administrative
skills that will ensure that COTS runs smoothly.
The primary responsibilities of the COTS Administrative Assistant could include:
? Assist the CEO in the administration of COTS’s employee benefits programs according to
company policies and the Employment Handbook.
? Organize and maintain COTS’s records and files in accordance with the board’s record
retention policy. This includes contracts and HR records.
? Interact with banking and accounting personnel to provide information needed for COTS’s
? Assist CEO with the timely presentation of financial reports to the board.
? Track various compliance deadlines from the IRS, grantors and agencies.
? Coordinate the timely payment of incoming invoices with the bookkeeper.
? Assist the CEO in board and committee meeting logistics, including scheduling meetings.
? Assist with day-to-day office functions, including ordering supplies.
? Assist with development tasks including donation acknowledgements and database entries.
? Assist with registrations for summer camps and educational programs.
? Assist with HR processes for onboarding crew, such as the drug testing program and
? Assist with special events planning and logistics
While we recognize that few individuals will have experience in all areas above, a successful
candidate must have strong people skills, organizational skills and office administration experience.
This candidate must also possess both good oral and written communications skills to interact with a
diverse Board of Directors, staff, and a wide array of key community stakeholders.
Education and Experience
1. Bachelor’s degree or a combination of education and experience
2. Minimum two years of experience working in an office environment.
3. Experience working with HR records, records management, and financial reports.
4. Familiarity with QuickBooks, and commonly used computer programs, e.g.,
Microsoft Office products (Word, Outlook, Excel).
5. Ability to work both independently and as part of a diverse team.
6. Experience with fundraising, including events
Additional Desirable Qualifications
1. Experience working with a nonprofit
2. Experience with Internet Technology (IT) systems
3. Experience with Wordpress website updates
4. Experience with graphic design and marketing
5. A strong desire to be part of a mission-focused and hard-working team.
6. A good sense of humor.
Salary - Competitive, and commensurate with experience.
Please submit a letter of interest and an outline of qualifications to: email@example.com.
Applications will be accepted until February 17, 2023, with review of applications beginning on
Refer questions to Mark Welther, COTS CEO at firstname.lastname@example.org or (510) 459-1131.
additional information on COTS, please visithttps://callofthesea.org.
COTS is an Equal Opportunity Employer who fully and actively supports equal access for all people.